OLV Wardens Meeting 20 January 2011 In Attendance:   Bill, Phil, Susan, Ken, Agnes, Lyall and Gail   Absent:     Opening Prayer: Led by Bill Approval of Minutes: Approved by Lyall, seconded by Agnes Approval of Agenda: Approved by Lyall, seconded by Susan Administration Activities: Secretary’s Report - Thank you letters to: Residence Sérénité J.D.K. for their support Caisse Populaire - donation of $1,000 Brookfield Energy – donation of $3,000 Knights of Columbus – donation of $800 Treasurer’s Report Bill provided financial report for Dec 31/10, still in deficit (-$3,330.32). However, not as high as previous years. Business Arising from Minutes: Valentines Dance to be held on Feb 19th in the Hall – tickets $10.00 Sell tickets:      - Jan 23rd – Sue      - Jan 30th – Bill      - Feb 6th – Gail & Lyall      - Feb 13th – Ken Bill has taken care of getting the license We will provide:      - coffee/tea/sandwiches and deserts      - Chips & Pretzels on the tables – Depanneur Sicennes – Joseph St. Beer – same prices as usual Gospel Concert To be held on April 30th Jason Roos to play Tickets for April 1st - $10.00 per ticket Our cost Approx - $320 Nancy’s printer She has bought a new one Roof Project Currently at $17,200 OLV church choir donating money from their account. New Business: Catering for funerals Letter to Warden’s from OLV Society. Various points of interest brought forward in letter. The society will no longer to offer to cater receptions following funerals Item #2 Accepted: The kitchen would be available to the family to have friends prepare the reception. Item #3 Accepted: If the family offered $400 to prepare meal and donate balance to church, Note: We would not give a receipt. Item #4 Accepted: Phone list of parishioners available to make and serve food Note: we would not give a receipt. Item #5 Denied: No donation box will be provided at reception (if parishioners wish to make a donation to the church) Bill to provide comments in writing to Alma, Linda Cameron and Monique Other Items for Society St. Pat’s Tea – March 19th Garage Sale – September Christmas Tea – December 3rd Fridays before events – the hall will be used, as well during the week the kitchen will be used. List of Capital projects 2011 Downstairs Bathrooms: painting required , bars to assist people in washroom Situation with toilets – see if need replacing Fence at the side – to replace the cedar hedge. List of social projects 2011 Valentines – Feb 19th St. Patrick’s Tea – March 19th Gospel Matters – April 30th Spring Supper – May 20th Check Gas Stove/ Carbon Monoxide detector Ken to look at a carbon monoxide detector. Booking Hall – Ensure no Conflicts with schedule Especially around Christmas time - ensure that regular bookings are contacted - should the hall be required for other events. Hospital Foundation Have a request to use the Hall – this would be our donation Next Meeting: February 17th at 7:00 PM Adjournment: Meeting adjourned at 8:10 PM – proposed by Susan, seconded by Agnes