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Our Lady of Victory / St. Malachy
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OLV Wardens Meeting

20 January 2011


In Attendance:   Bill, Phil, Susan, Ken, Agnes, Lyall and Gail
 
Absent:    

  1. Opening Prayer: Led by Bill


  2. Approval of Minutes: Approved by Lyall, seconded by Agnes


  3. Approval of Agenda: Approved by Lyall, seconded by Susan


  4. Administration Activities:

    1. Secretary’s Report - Thank you letters to:
      • Residence Sérénité J.D.K. for their support
      • Caisse Populaire - donation of $1,000
      • Brookfield Energy – donation of $3,000
      • Knights of Columbus – donation of $800

    2. Treasurer’s Report
      • Bill provided financial report for Dec 31/10, still in deficit (-$3,330.32). However, not as high as previous years.

  5. Business Arising from Minutes:

    1. Valentines Dance
      • to be held on Feb 19th in the Hall – tickets $10.00
      • Sell tickets:
             - Jan 23rd – Sue
             - Jan 30th – Bill
             - Feb 6th – Gail & Lyall
             - Feb 13th – Ken
      • Bill has taken care of getting the license
      • We will provide:
             - coffee/tea/sandwiches and deserts
             - Chips & Pretzels on the tables – Depanneur Sicennes – Joseph St.
      • Beer – same prices as usual

    2. Gospel Concert
      • To be held on April 30th
      • Jason Roos to play
      • Tickets for April 1st - $10.00 per ticket
      • Our cost Approx - $320

    3. Nancy’s printer
      • She has bought a new one

    4. Roof Project
      • Currently at $17,200
      • OLV church choir donating money from their account.

  6. New Business:

    1. Catering for funerals
      • Letter to Warden’s from OLV Society. Various points of interest brought forward in letter.
      • The society will no longer to offer to cater receptions following funerals
      • Item #2 Accepted: The kitchen would be available to the family to have friends prepare the reception.
      • Item #3 Accepted: If the family offered $400 to prepare meal and donate balance to church, Note: We would not give a receipt.
      • Item #4 Accepted: Phone list of parishioners available to make and serve food Note: we would not give a receipt.
      • Item #5 Denied: No donation box will be provided at reception (if parishioners wish to make a donation to the church)
      • Bill to provide comments in writing to Alma, Linda Cameron and Monique

    2. Other Items for Society
      • St. Pat’s Tea – March 19th
      • Garage Sale – September
      • Christmas Tea – December 3rd
      • Fridays before events – the hall will be used, as well during the week the kitchen will be used.

    3. List of Capital projects 2011
      • Downstairs Bathrooms: painting required , bars to assist people in washroom
      • Situation with toilets – see if need replacing
      • Fence at the side – to replace the cedar hedge.

    4. List of social projects 2011
      • Valentines – Feb 19th
      • St. Patrick’s Tea – March 19th
      • Gospel Matters – April 30th
      • Spring Supper – May 20th

    5. Check Gas Stove/ Carbon Monoxide detector
      • Ken to look at a carbon monoxide detector.

    6. Booking Hall – Ensure no Conflicts with schedule
      • Especially around Christmas time - ensure that regular bookings are contacted - should the hall be required for other events.

    7. Hospital Foundation
      • Have a request to use the Hall – this would be our donation

  7. Next Meeting: February 17th at 7:00 PM


  8. Adjournment: Meeting adjourned at 8:10 PM – proposed by Susan, seconded by Agnes



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490 Charles Street • Gatineau • Québec • J8L 2K5
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