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Our Lady of Victory / St. Malachy
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OLV Wardens Meeting

21 January 2010

In Attendance:    
Absent:   Fr Gyan

  1. Opening Prayer: Bill led the opening prayer

  2. Approval of Minutes: Approved by Phil, seconded by Agnes

  3. Approval of Agenda: Approved by Ken, seconded by Susan

  4. Administration Activities:

    1. Secretary’s Report
      • Financial Statement for 2009 – rec’d from OLV Society (Balance: $529. 62 and OLV Choir Balance: $40.96)
      • Thank you note and photos rec’d from Nicole Charbonneau regarding Volunteer Wine & Cheese evening
      • Donation rec’d from OLV Society for $2,500
      • Donation rec’d from Country 2000 (Doris Berndt-Treasurer) for $200.00 – to be used for fuel

    2. Treasurer’s Report
      • Nancy Lanthier – not at meeting

  5. Business Arising from Minutes:

    1. Capital Projects
      • Painting of the church interior - Claude expected to start painting in early February
      • Back Door – rectory - Rolly made adjustment to latch. Put weather stripping also. Need to close more tightly.

    2. St. Patrick’s Event
      • Try to do before March 19th. Try Friday, March 5th or Sunday, March 7th or Sunday, Feb 28th.
      • Bill still trying to contact Pat Cassidy for additional info.

    3. Warden’s/Volunteers
      • Bill to put a letter out advising of Lyall and Agnes as new wardens. We will put out a call letter for volunteers for the various parish duties.
      • Volunteer sign-up sheets for various duties will be posted. (prepare list of jobs: painting, rectory cleaning, window washing, vestments-dry cleaning, bathroom-main level, carpets, etc.)
      • Prepare a list of contacts to volunteer for electrical, plumbing etc.

    4. Donations at Funerals
      • Bill has talked to Father Bill on this issue. There is no problem. Donation cards to be placed at the back of the church.
      • Bill will get an estimate to print the donation cards/envelopes.

  6. New Business:

    1. Contract – JUST EQUIPPING
      • Renegotiate to $165.00 per month
      • Room Rentals are $25.00 per night, with a provision that a reduced price could be negotiated for extended stays.
      • Practice of Gospel choir – each Thursday

    2. Letter to St. Malachy’s – Re: Finances
      • All in agreement that a letter be prepared to Joan Teske, President, Fabrique, St. Malachy Parish – regarding outstanding amounts due. An explanation regarding the outstanding invoice amounts not paid (Invoice #1- $714.00 & Invoice #2 - $651.00 – TOTAL $1,356.00)

    3. Events Calendar
      • A calendar for upcoming events to be posted on the website.
      • Website updates required for other items. Ambrose to be contacted. In Fall 2008 – Gail Wallingford & Lyall Campbell volunteered as back-up for the maintenance of the website. They are waiting for overview/training from Ambrose regarding the maintenance of the website.

    4. English Speaking Zone Issues (Letter from Father Bill Maravee)
      • Send comments by January 31st, 2010. What are the things that the English speaking zone should provide as a service? Translation, returning calls etc.

  7. Next Meeting: February 18th, 2010

  8. Adjournment: Meeting adjourned by Susan, seconded by Lyall

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